Google Apps

Google Administration

The Google Admin console is used to add and configure users, aliases, and groups; and to configure global settings for Google applications including Google Mail and Calendar.  Sign into this console using yourid@nutriate.com in a separate browser window from logins to other Google domains (such as yourid@1plug.com).  You may want to rearrange the icons in your Admin console Home view such that ‘Groups’, ‘Apps’, ‘Users’, and ‘Billing’ are in the top row.

Google Apps administrator login reset involves verification through the ISP for the domain.  After determining the ISP (where the domain is hosted), get the 22-character [TOKEN] from Google to use in a new subdomain of the domain.  For example, to get administrator access to nutriate.com, you need to create a new subdomain for nutriate.com on Dreamhost of the form google16morecharacters.nutriate.com; then modify the DNS settings to create a CNAME record that points google16morecharacters.nutriate.com to google16morecharacters.google.com (just google.com?).

Add a recovery email and phone to your Google id with admin roles by going to the ‘Sign-in & security‘ menu under ‘My Account’.

Google Mail

An email alias can only be directed to one gmail id.  For example, rm@nutriate.com is aliased to cnpaige@nutriate.com and im@nutriate.com is aliased to pegordon@nutriate.com.  A Google group can copy mail to multiple ids and also offers a Google groups dashboard but a Google group isn’t designed by default to allow for outside (public) communications.

Create a Google Group

• On the Home page for the Google Admin console for nutriate.com, click on ‘Groups’.
• Click on the ‘+’ button in the lower right corner to open the ‘Create new group’ window.
  • Enter the same text string in the ‘Name of the group’ field as in the ‘Group email address’.  Don’t include blank spaces, special characters, or use a reserved word (such as ‘postmaster’).  For example, enter ‘bloginput’ in both fields.
  • Optionally in the ‘Description (optional)’ field enter a string such as ‘Nutriate blog input’.
  • Ensure that the ‘Access Level’ is set to ‘Public’.
  • Check ‘Add all users within nutriate.com to this group.’ if it is not already checked.
  • Click on ‘CREATE’.
• Click on the ‘Add users to group’ icon in the upper right corner of the grey header.
• Enter ‘cnpaige@nutriate.com’, select ‘Owner’ in the pull-down, and click on ‘ADD’.  Repeat for pegordon@nutriate.com.
• Click on ‘Manage users in bloginput‘, verify the user ids, and then use the browser’s Back button to return to the home page for bloginput.
• Click on ‘Access Settings’.  In the new browser window / tab, click on the ‘Settings’ pull down and then on ‘Email options’.
  • Click-to-check ‘Display how to post to this group by email’ and ‘Add custom footer text.’  In the box below the latter, enter a footer based on the following.
  • Blog Input
    Nutriate Corporation
    650-888-3995
    bloginput@nutriate.com
  • Click on the blue ‘Save’ button.
• Click on ‘Tags’ (under ‘Settings’) in the left hand menu.
  • Click on the blue ‘Enable tags’ button.
  • Select ‘5’ from the pull down to the right of ‘Number of tags per topic’.
  • Click on the blue ‘Save’ button.
• Click on ‘Permissions’ and then ‘Basic permissions’ in the left hand menu.
  • To the right of ‘Post’, click on the ‘Select groups of users’ pull down button and then click on ‘Public’.
  • Click on the blue ‘Save’ button.
    • Click on ‘Posting permissions’ (under ‘Permissions’) in the left hand menu.
  • To the right of ‘Add References’, click on the ‘Select groups of users’ pull down button and then click on ‘All members of the group’.
  • Repeat for ‘Assign Topic’, ‘Have Custom Profile Photos’, ‘Mark Favorite Reply On One Topic’, ‘Me Too Topic’, ‘Post Announcements’, ‘Post As The Group’, ‘Reply To Auto-closed Topic’, and ‘Use Canned Responses’.
  • To the right of ‘Attach Files’, click on the ‘Select groups of users’ pull down button and then click on ‘Public’.
  • Repeat for ‘Enter Free Form Tags’, ‘Post Rich Text Format’, and ‘Reply To Author’.
  • Verify that ‘Post’ is set for ‘Public’.
  • Click on the blue ‘Save’ button.
    • Click on ‘Moderation permissions’ (under ‘Permissions’) in the left hand menu.
  • To the right of ‘Change Any Tag Or Category’, click on the ‘Select groups of users’ pull down button and then click on ‘All members of the group’.
  • Repeat for ‘Edit Own Posts’, ‘Mark Duplicate’, ‘Mark Favorite Reply On Any Other User’s Topics’, ‘Mark No Response Needed’, ‘Move Topics Out’, ‘Sticky Topices’, ‘Take Topic’, and ‘Unmark Favorite Reply On Any Topic’.
  • To the right of ‘Delete Any Post’, click on the ‘Select groups of users’ pull down button and then click on ‘Owners of the group’ and ‘Managers of the group’.
  • Repeat for ‘Delete Topics’, ‘Edit Others’ Posts’, ‘Hide Abuse’, ‘Lock Topics’, and ‘Unassign Topic’.
  • To the right of ‘Move Topics In’, click on the ‘Select groups of users’ pull down button and then click on ‘Public’.
  • Click on the blue ‘Save’ button.
• Click on ‘Information’ and then ‘General information’ in the left hand menu.
  • To the right of ‘Topic types’, click on the ‘Allowed topic types’ pull down button and then click on ‘Discussions and questions’.
  • Click on the blue ‘Save’ button.
• Click on ‘Directory’ (under ‘Information) in the left hand menu.
  • Click on ‘List this group in the directory’ to select.
  • Click on the blue ‘Save’ button.
• Test emailing to (from an email account in another domain) and replying from the new email account in both the group view and in the inbox for yourid@nutriate.com.
• Close the settings window / tab and logout of and close the Google Admin console.

Embed a Google Group into Web page